- Commencement: Meeting called to order at 7:08 p.m. with board members Anna Urman, Brian Mazuc, Dan King, Eric Kerby, Erika King, Hunter Lang, and Jim McDonald in attendance. Meeting conducted remotely due to pandemic.
- Previous Meeting Minutes:
- Approved January minutes
- New Business
- Confirmed dates for 2022 events
- Request to use park for commercial filming: additional information needed; cannot restrict use by homeowners or reserve space
- Treasurer’s Report
- 2 disclosures
- Donation to St. Marks complete
- 2022 dues increase (base rate = $75 effective 2022)
- Disclosure document has already been updated
- Reserve Study update
- Current proposals combined costs which does not meet our needs; need to determine if/what requirements for reserve study exist for an HOA of our size; if required, need to re-scope and obtain separate proposals for each private street and the general HOA
- Architectural Control (AC) Committee
- AC Guidelines update: on track to have initial draft to the board in March
- Tickets #376621 and #428769 and other tickets related to Lot #7035: owner has not responded to certified letter regarding disclosure violations; ongoing violations fees to be assessed effective date of disclosure notification; will pursue next steps toward issuing lien against property
- Common Grounds/Playground Committees
- Park repaving – as of mid-January, Washington Paving agreed to honor the original quote; need to establish payment plan, schedule, and planned route of access to park to minimize damage to any property
- Establish new plan to address 2 tree issues (one overhanging park path, one on homeowner’s property)
- Neighborhood Watch (NW)
- Need to attend training by Officer Goodley and obtain slides for distribution and set up watch zones
- The Villager
- December edition not distributed; aim for March distribution
- Going forward, editor will directly solicit contributions from board and community (via Facebook) with proposals to board for approval
- Other Business
- Pending tickets/action items
- Upcoming events
- Spring Yard Sale (4th Saturday in April – April 23rd)
- Picnic & Food Donation (2nd Saturday in September – September 10th)
- Fall Yard Sale (3rd Saturday in September – September 17th)
- Annual Meeting (3rd Monday in October – October 17th)
- Santa Visit (3rd Saturday in December – December 17th)
- Adjournment: 8:47 p.m.
- Follow-up Action Items
- Anna & Eric: schedule QB transition
- Anna & Brian: initiate contact with attorneys for pursuing lien on property for assessed charges for violations plus attorney and recording fees
- Brian: coordinate with NW committee members to attend training and/or solicit additional volunteers
- Eric: update dues amount on website
- Eric: respond to request for filming commercial in park
- Eric: update homeowner re: removal of tree on property
- Erika: post 2022 events on website
- Erika: contact editor to aim for March distribution (include reminder about dues increase)
- Erika: post reminder on website/Facebook about dues increase (including links to pay annual dues) after Eric updates dues on website
- Hunter: initiate/coordinate paving contract
- Jim, Liz, Erika, and Dan: remove tree from neighbor’s property
- Jim: schedule meeting with Anna and Eric to determine if/what legal requirements exist for reserve study and establish plan for next steps
- Hunter: contact T&C for quote on removal of tree overhanging park path
- Hunter & Erika: visit park to review paving/tree requirements
- AC Report
| Ticket Number | Date Created | Subject | Current Status |
| 920296 | 2022-02-15 13:04:27 | Architectural Project Request | Open |
| 333794 | 2022-02-14 14:17:53 | HOA Disclosure Packet | Open |
| 406781 | 2022-02-10 21:30:04 | Re: Architectural Project Request [#414936] | Open |
| 414936 | 2022-02-03 12:46:47 | Architectural Project Request | Approved |
| 176525 | 2022-01-27 21:53:01 | extension & remodeling inquirey | Closed |
| 321836 | 2022-01-25 19:54:47 | Architectural Project Request | Open |
| 905296 | 2022-01-21 16:39:12 | Complaint | Open |
| 974321 | 2022-01-21 9:30:02 | purchasing property: 7007 Bedrock Road (hoa violations) | Closed |
| 358969 | 2022-01-20 15:21:13 | Inquiring about violations on a property of interest to purchase | Closed |
| 983039 | 2022-01-19 12:27:50 | Draft Updated Architectural Guidelines Available? | Closed |
| 211947 | 2022-01-15 21:15:13 | Information needed to cure violations | Closed |