- Commencement: Meeting called to order at 7:07 p.m. with board members Anna Urman, Brian Mazuc, Dan King, Elizabeth Loevner, Eric Kerby, Erika King, Hunter Lang, and Jim McDonald in attendance. Meeting conducted remotely.
- Previous Meeting Minutes:
- Approved June minutes
- Business conducted via email
- Voted to accept complaint (Ticket #251337) as a violation of the community rules; will initiate informal notice to the homeowners
- New Business
- Annual meeting location/planning
- Virginia Hills School (Diana Lane)
- Groveton Elementary
- John Marshall Library
- South County Government Center
- Lee District Rec Center
- Annual meeting location/planning
- Treasurer’s Report
- Main expenses: attorney fees, playground maintenance, and private streets disbursement
- Grill ordered
- Further audit actions tabled until dues payments are processed
- Architectural Control (AC) Committee
- AC Guidelines community comment period closed 6/30/22; committee to merge changes, consolidate comments, and provide initial disposition for presentation to board for discussion
- The board will need to determine a way forward to address any areas of contention
- Ticket #965571: pool barrier; cleared violation based on security system and gates in place; would become a violation again if those were to be removed in the future
- Ticket #308421 – do not provide any assistance, insurance coverage, or letters in support of AC projects; we only provide approval responses to AC requests
- AC Guidelines community comment period closed 6/30/22; committee to merge changes, consolidate comments, and provide initial disposition for presentation to board for discussion
- Common Grounds/Playground Committees
- Ticket #521739: based on arborist review conducted by the HOA, not removing the tree
- Ticket 611748: did not identify the missing monkey bar, need photo or more information to review
- Pressure washing: still need to identify water source
- County culvert clearing resulted in a flooded area of stagnant water and blocked an unpaved trail that branches off the paved path near the bridge; may need to contact county for further action; will obtain photos to review
- Neighborhood Watch (NW)
- Have been unable to gain traction with scheduling meetings/comments from volunteers
- The Villager
- July edition distributed
- Other Business
- Pending tickets/action items
- Ticket #863660 (structure on common grounds); mark as closed
- Ticket #757686 (blocking sidewalk shrubs) – attempted to contact owner on multiple occasions, no response to email (7/2)
- Picnic planning: held initial kickoff meeting with volunteers, duties assigned to obtain quotes, will reconvene in a couple weeks to determine activities/how we want to move forward
- Pending tickets/action items
- Upcoming events
- Picnic & Food Donation (September 10th)
- Fall Yard Sale (September 17th)
- Annual Meeting (October 17th)
- Santa Visit (December 17th)
- Adjournment: 8:04 p.m.
- Follow-up Action Items
- All: identify possible locations for HOA annual meeting
- Eric: begin planning document for annual meeting
- Erika: link future HOA board meeting events to the remote attendance policy
- Liz: attempt to contact owners regarding ticket #251337 and ticket #757686
- Liz: obtain pictures re: culvert debris blocking path and swampy/flooded area
- Hunter: update homeowner re: ticket #521739
- Jim/Brian: identify contacts for firemen/PD and invite to picnic