- Commencement: Meeting called to order at 7:03 p.m. with board members Anna Urman, Brian Mazuc, Dan King, Dave Balandrin, Eric Kerby, Erika King, and Jim McDonald in attendance. Meeting conducted remotely.
- Previous Meeting Minutes:
- Approved February minutes
- New Business
- Dues increase in 2022 – confirmed base rate change from $65 to $70 effective 2022; 2022 annual budget and disclosure packages will be adjusted as they currently reflect $75 base rate
- Yard Sale preparation – need to coordinate with volunteers for signage and post announcements
- Treasurer’s Report
- 3 disclosure packages; completing taxes this month; readying for account consolidation to reduce number of accounts
- GoToMyAccounts – enables self-service access and payment portal for all homeowners; estimated cost is approximately $100/month; need to set up SMTP information so emails can be distributed to board members for testing during trial period (3/10-3/24)
- Architectural Control (AC) Committee
- Property violations (ticket #428769 and others) – property has been sold; need to establish if new homeowner was informed of violations to determine next steps in resolving
- AC Guidelines update – draft provided 3/13 for board review; following board review, post cards will be distributed to the community with instructions for community comment period
- Common Grounds/Playground Committees
- Tree removal
- Ticket 837377 – need to confirm if tree was removed from the property
- Tree overhanging park path was removed but 2 others are leaning and may need to be removed
- Tree removal
- Private Streets (PS) Committee
- Reserve Study update – Reserve Study and Private Street funds/reserves are two separate things
- Need to compile basic information and send out new request for proposal for a reserve study with a narrower scope
- PS Committee to continue with analysis regarding needs for PS funds
- Reserve Study update – Reserve Study and Private Street funds/reserves are two separate things
- The Villager
- March edition of The Villager – editor is working on it this week
- Other Business
- Pending tickets/action items
- Facebook post regarding pods – no specific policy but recommend it be treated under the spirit of the community rules (park on a hard surface, keep it brief, be neighborly)
- Upcoming events
- Spring Yard Sale (April 23rd)
- Picnic & Food Donation (September 10th)
- Fall Yard Sale (September 17th)
- Annual Meeting (October 17th)
- Santa Visit (December 17th)
- Adjournment: 8:18 p.m.
- Follow-up Action Items
- All: provide Anna with feedback regarding GoToMyAccount experience after Anna & Eric resolve the SMTP issue
- All: review draft AC Guidelines by 3/21 to determine if there are any major concerns; if so, plan to convene a special working meeting of the board to address
- All: provide updates in the reserve document
- Anna: update disclosure package, 2022 invoices, and 2022 budget to reflect the $70 dues
- Anna: draft postcard for AC Guidelines notification
- Anna & Eric: coordinate on SMTP issue for GoToMyAccount
- Brian: contact new homeowner regarding property violations (ticket #428769 and others) to determine if they were informed of violations
- Dave, Eric, and Hunter: coordinate meeting to discuss restructuring and documenting Playground/Common Grounds Committees roles
- Dave: confirm if tree removed from homeowner’s property (ticket #837377)
- Dave: respond to Facebook post regarding pod
- Eric: create shortened URL for AC Guidelines postcard
- Erika: coordinate spring yard sale with last year’s volunteers, prepare language for email distribution, and post on Facebook
- Erika: email board regarding AC Guidelines review, draft NextCloud form for user input, create WordPress page to include links to form, new guidelines, and prior guidelines
- Hunter: provide updates regarding quotes for tree remediation in park and park path repaving project
- Unassigned: Reserve Study quotes
- AC Report
| Ticket Number | Date Created | Subject | Current Status |
| 573306 | 2022-03-13 19:00:04 | Re: Architectural Project Request [#526199] | Open |
| 493879 | 2022-03-07 16:28:53 | HOA Doc Order 1770 | Open |
| 629344 | 2022-03-03 14:42:59 | Help getting the Disclosure Package | Resolved |
| 526199 | 2022-02-26 0:03:16 | Architectural Project Request | Approved |
| 839643 | 2022-02-24 9:26:53 | Architectural Project Request | Approved |
| 493880 | 2022-02-23 13:52:45 | Disclosure packet delivery timeframe? | Open |