Present:
Kristina Scrimshaw
Christian Nicholson
Sonata Haley
Jim McDonald
Eric Kerby
Angela Eng
Connor Tracy
Annual Meeting Recap
- Went over highlights and welcomed new members
- Main takeaway: we can benefit from being more specific on board tasks and
- gaining volunteers; doing better outreach
- Capture own internal duties: collaborate and make a list
- Eric will stage a document in Nexcloud we can edit and we will see where
- we go from there
New Members
- Two open board positions were filled (President, Treasurer) and two board positions were retained by persons previously filling them (Vice President, Secretary)
- Officer elections were held and by unanimous consent the following people are filling the following HOA Board Positions:
- Current Roster:
- Sonata Haley, President
- Kristina Scrimshaw, Vice President
- Angela Eng, Secretary
- Christian Nicholson, Treasurer
- Current Roster:
- construction person volunteered to help at the annual meeting
- plan going forward:
- figure out budget
- price suggestions for form (this is a voting form for what we should do next)
- make form and send out
- go from there
- suggestions included asphalt (consider resurfacing or repairing since only some
- spots look bad), swirly slide replacement, updated equipment, slope grading,
- water fountain, bridge replacement
Committee Chair Assignments
- Committee Chairs are responsible for recruiting others to help them
- Current Chairs:
- Architecture: Kerri Shilts
- Private Streets: Want; preferably someone who lives on a pipestem
- Playground: Connor Tracy
- Watch: Brian Mazuc
- Adopt-a-Highway: Kristina Scrimshaw
Flintstone Shooting
- Debbie Amonick’s home
- Eric reached out to Brian, who reached out to police and got a police statement.
- Post statement to FB
Santa Visit
- December 14, 2024 10 AM
- Kristina’s husband will try outfit, Jim is backup
- “Sam’s Santa Stop” : give out hot chocolate, have a sign and photo; Angela will
- reach out to Debbie to get blessing and if it is a go Angela will take care of all the
- supplies and run the HC operation
Misc. Items
- Kristina has credentials for the GoTo Meeting, as well as extra shed keys
- Meeting time will remain same bat time, same bat channel (2nd Wed of each
- month)
Tickets
- Moon Rock trees and common area: Connor will take a look
- 6919 Lodestone: how much is in private street account for fixing
- Barrier growth: common grounds problem? VDOT? Connor will look into it.
- Mulch pile: Kristina and Jim will revisit and try to get an update
- Remaining tickets are general queries
Pipestem signs
- Jim contacted the company recently and left a voicemail about scheduling Miss
- Utility but no response yet.
- Four flag markers missing
Entered Executive Session at 8:23pm and finished at 8:35pm.
Reminder: Adopt a Highway this Sunday at 9.
Meeting adjourned 8:45pm.