Meeting Details

• Date: 8/12/2026
• Time: Called to order 7.08pm; adjourned 8.38pm
• Location/Platform: GoTo
• Facilitator/Chair: Sonata Haley
• Minute Taker: Angela Eng
• Attendees: Sonata Haley, Christian Nicholson, Kristina Scrimshaw, Maryanna Lanning Smith, Angela Eng, Kerri Shilts, Scott Geyer, Eric Kerby

Agenda

Architectural Committee

• Two open tickets, but one is not an architectural matter (is a street matter), the other one is about a fence.

Common Grounds

• The city inspected the bridge constructed over the concrete drain and determined that such a structure is not permitted. Although removal is recommended, it will not be enforced. Any proposed replacement may require a permit, which is subject to possible denial by the city. Will ask Jim to contact the city to see about an exemption. Scott will assess the top railing and see if it is feasible for him to improve.
• New trail is in good shape; doesn’t need any maintenance.

Treasurers Report

• Brought in $6100 in dues
• Minimal expenses
• Down to 100 people who haven’t paid dues; 14 are egregious 
• Will add this to the newsletter AND add it as a line item to annual meeting to discuss charging late fees for delinquent houses

Pipestem Committee

• No updates

Active Items

• Upcoming Events: Annual picnic
  • Kristina reached out to several people and they have not gotten back to her; should get invoice from face painters soon; planning on using same people for the moon bounce as last year, but Sonata will also look into options on MWR—consider getting a little one for the toddlers and one for the bigger kids.
  • $1500 budget overall
• Newsletter: Sonata presented the newsletter she put together and shared it with the group
  • Mail fraud
  • Complaints we’ve been getting (ATV, yard issues, fence repairs, etc)
  • Welcome note
  • Requests to volunteer
  • Upcoming events
  • How to pay dues
    • Payment plans
    • Link to site
  • Will vote on charging late fees for people who are delinquent 
  • Add something about not destroying HOA property – ask parents to talk to their children about appropriate behavior?
    • Should we look into fake cameras to try to deter bad behavior?
• Ticket: Complaint about a tree leaning from one property to another; complainant is worried the tree will fall; advised to contact the county about the issue and will send a letter from the HOA
  • Will conduct a walkthrough of the neighborhood and note any unkempt yards for sending notices in the future
• Ticket: neighbor throwing tree branches into yard; recommend videotaping and report them for illegal dumping
• Ticket: Overgrowth, other issues with a house on Flintstone; responded asking if water issue was resolved and advised a new ticket for other issues.
• Ticket: issue with a pipestem house on Rolling Stone and its leaning fence; responded asking if issue has been resolved and will go from there.
• Responded to several emails and asked that people submit tickets.