Draft Minutes of HOA Board Meeting on November 7, 2019

Meeting called to order at 7:05 p.m. with Eric Kerby, Carlos Chadha, Anna Urman, Dave Balandrin, Liz Loevner, Jim McDonald, and Erika King in attendance.  Stephanie Hickey and Hal Allen attended via conference call.

Business

  1. Previous Meeting Minutes: Minutes from the October 2019 meeting were unanimously approved.
  2. Treasurer’s Report:
    • We had three requests for disclosures; the website will be updated with more detailed information; possibly with a digital request/payment option.  No update on CDs versus money market accounts at this time; Anna and Carlos will explore further.
  3. Other Business:
    • Election of New Officers:  The current officers were re-elected unanimously.  Hal Allen as president, Eric Kerby as vice president, Anna Urman as treasurer, and Stephanie Hickey as secretary.
    • Dues Increase:  Discussion was had regarding a potential dues increase.  The Board will readdress in the future. Anna and Eric will collaborate on options for implementing a digital payment option.
    • Park Signage:  The Board will continue to look into adding signs at Swirly Slide Park noting that it’s closed at night, plus a sign reminding people about the Fairfax County leash law.  Liz will check with a vendor and report back to the Board.
    • Tree Maintenance:  Dave will confirm with the company that tree maintenance is still on track to happen in November.
    • Appeals
      • The Board discussed the requested appeal on the AC denial of the play structure request at 4419 Coldbrooke Ct. The Board reviewed the original request, AC feedback, and appeal. A vote was held and the appeal request was approved.
    • Architectural Control Committee:
      • 4503 Lantern Place: plan to install a deck, pergola-like structure, and privacy lattice. Obtaining more detail before approving.
      • 6830 Vantage Drive: Painting house submission. After discussion, not painting at this time. Also requesting new garage door. Garage door is still being discussed.
      • 7124 Whetstone: Board received a complaint – please review independently to confirm status of addressed concerns.
    • Volunteer Opportunities:  The Board will focus on recruiting volunteers to help with tasks moving forward. Erika and Eric will spearhead this effort.
    • Santa’s Visit: Jim is taking the lead on Santa duties. The Board aims to obtain a volunteer to assist with escorting Santa. Erika and Eric will use this as a test to call for volunteers.
    • Villager Update: Stephanie is completing a draft of the next newsletter. Eric is sending an article on clearing walkways of vegetation. Liz is going to look up and send along information on the county Adopt-a-Fire-Hydrant program.
  4. Adjournment: The meeting adjourned at 8:43 p.m.