- Commencement: Meeting called to order at 7:03 p.m. with board members *Anna Urman, *Brian Mazuc, *Dave Balandrin, *Eric Kerby, Erika King, and Jim McDonald in attendance. *Participating remotely.
- Homeowners Addressing Board
- Mr. Hernandez appealed AC’s decision regarding siding request
- Previous Meeting Minutes:
- Approved May minutes
- New Business
- Board to submit questions via email by Friday, 6/18, regarding MercerTrigiani firm’s documents; Brian to compile and attempt to schedule free consultation with firm next week
- Pipestem matters
- 282672 (damaged asphalt)
- 820946 (use of communal property)
- Liens against properties
- Other potential areas for legal input and/or further board discussion
- HOA documentation updates
- Records retention policy
- HOA privacy policy
- Roles/responsibilities of committee chairs
- Pipestem matters
- Annual Community Picnic & Food Drive planning
- May want to consider hiring organizer
- Board to submit questions via email by Friday, 6/18, regarding MercerTrigiani firm’s documents; Brian to compile and attempt to schedule free consultation with firm next week
- Treasurer’s Report
- 133 Dues payments received (mostly online), 278 lot payments still outstanding for this year; dues notices mailed first week of June
- High year for Disclosure packages, at $950 year-to-date (compared to annual totals of $900 for FY2020, $950 FY2019, $1150 for FY2018)
- Main expenses: printing invoices & dues increase notices, stamps, grass cutting (confirmed correct billing)
- Error on Balance sheet: software update created duplicate subsidiary version of main checking account; some transactions assigned to duplicate account; no impact to totals; in process of reassigning transactions to resolve
- Architectural Control (AC) Committee
- AC to propose updated guidelines, recommend legal review before presenting at annual meeting in October; refer to October 2021 annual meeting minutes regarding board’s agreement to provide opportunity for community review/comment
- Tickets:
- 773109 (appeal) – Mainstreet Siding Colors “Charcoal Gray” siding, shutters and trim black, garage door white; unanimously approved
- Common Grounds/Playground Committees
- Tree fell partially across path; Dave removed
- Trees are being planted in common area near playground by an unknown party
- A monkey bar is missing and needs to be replaced; not an immediate safety concern
- Neighborhood Watch (NW)
- 2 signs need to be placed: one at Vantage, one at Whetstone/Vantage/Lantern intersection; can also clean up existing sign (approx. 4505 Lantern Place)
- 1 volunteer has expressed interest to date
- Volunteer Coordination
- Bump NW opportunity
- New opportunity for picnic coordinators
- The Villager
- June edition; no response from editor yet
- Other Business
- Complaints
- Email complaint re: overgrown & unsightly view; owner allowed neighbors to trim back some of the tree; still have bush crowding sidewalk and vines on fence/deck
- Food trucks (Ticket 299706); no need currently
- Complaints
- Upcoming events
- Picnic & Food Drive (September 11)
- Fall Yard Sale (September 18)
- Annual Meeting (October 18)
- Santa Visit (December 18)
- Adjournment: 8:55 p.m.
- Follow-up Action Items
- All: submit questions for legal consultation by Friday, 6/18
- Brian: compile questions for legal consultation and schedule meeting with law firm
- Brian: determine how best to move forward with adding or removing AC member to reach an odd number; present to board for discussion next month
- Dave: fix monkey bars
- Eric: follow-up with The Villager editor
- Erika: contact food truck organizer regarding possibility of organizing picnic
- Erika: new volunteer opportunity for Community Picnic coordinator/volunteers; reminder about open volunteer opportunities
- Jim: contact owner regarding emailed complaint for overgrown/unsightly view