- Commencement: Meeting called to order at 7:04 p.m. with board members Anna Urman, Brian Mazuc, Dan King, Elizabeth Loevner, Eric Kerby, Erika King, and Jim McDonald in attendance. Meeting held remotely.
- Previous Meeting Minutes:
- Approved December minutes
- Treasurer’s Report
- The Association filed with the Common Interest Community Board the Annual Report required by Code of Virginia §55.516. The filing expires November 30, 2022, and was assigned Filing Number 0550006317.
- PO Box renewed; 1 disclosure request; next steps: complete QuickBooks conversion
- 2022 annual budget unanimously approved
- Architectural Control (AC) Committee
- Guidelines revisions delayed; new estimate to provide draft to board by March for distribution to community for comment
- Common Grounds/Playground Committees
- Discussed merging Common Grounds/Playground into single committee; will confirm with current chairs prior to vote
- Ticket #837377 – tree limb from common grounds fell on property but no property damage; will remove limb from private property back to HOA property and assess if further action is needed for unfallen portion of tree
- Playground mulch and vegetation needs attention: refer to committee for recommendations
- Power wash water supply: letter for volunteers drafted
- Ticket #863660 – storage structure built on HOA Common Grounds; Brian spoke with homeowner who agreed to take it down; monitor and follow-up if needed
- Private Streets (PS) Committee
- Received several comments about worn signs for private streets – refer to committee for recommendations
- The Villager
- Working to finalize updates with editor for January publication in lieu of December
- Other Business
- Review pending tickets/action items
- Adjournment: 8:34 p.m.
- Follow-up Action Items
- Anna & PS: Develop recommendation for addressing private street signs
- Anna & Eric: coordinate on QB conversion next steps
- Anna: update disclosure package to reflect 2022 approved annual budget
- Anna: donation to St. Marks
- Brian & AC: complete draft of updated AC guidelines
- Brian & Liz: coordinate board volunteers for removal of tree limb (ticket #837377) and assess needs for remaining tree
- Eric: contact Dave and Hunter regarding merge of Common Grounds/Playground committees; if so, combined committee should draft new language for home page, a procedural call to action, complete review of annual and ad hoc roles of the committee, and determine number of committee members needed
- Hunter and/or Dave and Playground committee: assess needs for mulch and vegetation clean up
- AC Report
| Ticket Number | Date Created | Subject | Current Status | Closed Date |
| 205153 | 2022-01-01 20:09:35 | Architectural Project Request | Resolved | 2022-01-09 17:12:53 |
| 664508 | 2021-12-22 18:30:10 | Re: I’m getting my roof/shingles replaced , same color as previously . Just wanted to know if I need to do anything on my end , please let me know . [#344385] | Approved | 2022-01-03 1:28:34 |