Minutes of HOA Board Meeting on September 26, 2018

Meeting called to order at 7:43 pm with Hal Allen, Eric Kerby, Dave Balandrin, Earl Hughes, and Jane Rueger in attendance.

Business

  1. Previous Meeting Minutes: The Board unanimously approved minutes from the August 2018 board meeting.
  2. Treasurer’s Report: Earl presented the Treasurer’s report. The Board unanimously approved the Treasurer’s report.
  3. Other Business:
    1. Budget – Treasurer presented the proposed 2019 HOA budget, which was unanimously approved by the board.
    2. Annual meeting – Monday, October 15, 2018
      1. Hal will stuff and mail the proxy letters for the annual meeting.
      2. Earl will confirm attendance from Supervisor McKay’s office and Jane will confirm attendance by Charlotte Gallant with For Children’s Sake of Virginia.
    3. Increase in theoretical maximum dues: As permitted by the Vantage bylaws, the Board unanimously voted to raise the theoretical maximum dues by just less than 3% to $178 per year ($202 for private streets).
    4. Moon Rock Court tree issue: Dave followed up with Gavin Maguire who inquired about the HOA arranging for removal of certain trees and asked that he confirm the trees are on HOA-owned property.  Dave is awaiting response.
    5. Community Park Hours Signs: the board will proceed with designing and procuring hours signs for the park after the Annual Meeting, in accordance with one of the recommendations of the police recently received.
  1. Adjournment: The meeting adjourned at 8:26pm.