Minutes of HOA Board Meeting on August 26, 2019

Meeting called to order at 7:10 p.m. with Hal Allen, Carlos Chadha, Anna Urman, Eric Kerby, and Dave Balandrin in attendance.  Stephanie Hickey attended via conference call.

Business

  1. Previous Meeting Minutes: Minutes from the July 2019 meeting were unanimously approved.
  2. Treasurer’s Report:
    • Anna has moved all treasurer files to the shared drive.  We have four CDs from BB&T account coming due in September.  Discussion was had about moving funds to our investment account versus a money market account.  Anna, Hal, and Carlos will meet with BB&T to discuss options.
  3. Other Business:
    • Park Maintenance:
      • Clogged Drain Pipe:  Board voted to have Julio clear pipe of debris and ensure water flows freely for $350.
      • Playground Maintenance:  Dave will get quotes for cleaning the graffiti on the slide and fix the rust on the slide.
    • Arborist Survey:  Matthew Barker has completed the tree survey assessing tress on HOA common grounds and the results have been shared with the Board.  Dave will request quotes for tree removal.
    • Park Signage:  Dave is checking with Julio for quote on installation.
    • Architectural Control Committee:
      • 4419 Coldbrooke:  Owners have been communicating with ACC and Board regarding nonconforming play structure.
    • Community Picnic:  Board Members voted to purchase folding chairs versus renting.  Tasks for picnic were assigned to various Board Members.
    • Annual Meeting:  Eric is finalizing reservations at St. Mark’s church as location for our Annual Meeting.  Hal will draft a letter to the community.  Board will confirm which director positions are expiring and review Hal’s draft. 
  4. Adjournment: The meeting adjourned at 8:46 p.m.