- Commencement: Meeting called to order at 7:06 p.m. with board members Brian Mazuc, Dan King, Dave Balandrin, Elizabeth Loevner, Erika King, Hunter Lang, and Jim McDonald in attendance. Meeting conducted remotely.
- Business conducted in writing prior to meeting
- Request for officer nominations and committee changes
- September, October, and November minutes approved
- New Business
- Officer elections and committee changes
- Officer nominees:
- President: Eric Kerby (reconfirmed)
- Vice President: Hunter Lang and Dave Balandrin nominated; other nominees withdrew their nominations; Dave confirmed
- Treasurer: Anna Urman (reconfirmed)
- Secretary: Erika King (reconfirmed)
- Common Grounds Committee: Liz steps down as chair but remains on committee; Hunter nominated and confirmed as committee chair
- Officer nominees:
- Recurring meeting schedule confirmed for second Mondays
- Park path repaving
- Unanimous vote to contract with Washington Pavements to fully repave the park path provided contractor will honor amount in original quote
- Lee District Land Use Committee: board confirms our participation is advantageous; rotation to be established
- Santa Visit: fire department and volunteers confirmed; Jim will be available day of to coordinate/drive lead vehicle if needed
- Community member would like to organize a small walk/run for charity foundation — will not be blocking off any streets; no objection to organizer posting in Facebook group; event is not sponsored or endorsed by board
- Officer elections and committee changes
- Architectural Control (AC) Committee
- Voted to close ticket #376621 (already addressed in #394077); will obtain photos for documentation
- Appeal on ticket #310674
- Project approved on appeal with one dissent: portico is colonial style which is compatible with the home itself and with home styles in the neighborhood
- The Villager
- December distribution to move forward
- Adjournment: 8:55 p.m.
- Follow-up Action Items
- Brian: Close ticket #376621 and obtain photos for records
- Brian: ticket #310674 – notify homeowner project approved on appeal
- Dan and Liz: coordinate rotation for attendance at Lee District Land Use Committee
- Erika: follow-up for distribution of December Villager
- Hunter: contact Washington Pavements to verify if they will honor previous quote
- Jim & Liz: coordinate on candy for Santa distribution
- Liz: place Santa signs in neighborhood and drop Santa suit off to Jim
- Liz: resend 2 articles (know your property lines, ideas for playground/volunteering); will be delayed for March distribution of The Villager
- AC Report
| Ticket Number | Date Created | Subject | Current Status | Closed Date |
| 394077 | 11/25/2021 21:44 | Incomplete letter and no telephone number | Resolved | 12/16/2021 16:01 |
| 344385 | 12/12/2021 20:55 | I’m getting my roof/shingles replaced , same color as previously . Just wanted to know if I need to do anything on my end , please let me know . | Approved | 12/16/2021 15:58 |
| 807025 | 8/3/2021 4:04 | Architectural Project Request | Closed | 12/14/2021 15:21 |
| 610332 | 12/13/2021 16:00 | Re: Architectural Project Request [#592337] | Closed | 12/13/2021 16:05 |
| 798058 | 12/10/2021 21:30 | Re: Prime/ 4315 Rock Creek road [#717671] | Closed | 12/13/2021 16:01 |
| 592337 | 12/3/2021 15:58 | Architectural Project Request | Approved | 12/13/2021 15:45 |
| 274856 | 12/9/2021 15:50 | Resale docs and architectural project approval | Closed | 12/10/2021 15:28 |
| 717671 | 8/26/2021 16:58 | Prime/ 4315 Rock Creek road | Rejected | 12/10/2021 15:26 |
| 743720 | 12/8/2021 11:30 | Neighbor’s garage door color | Closed | 12/8/2021 21:29 |
| 703601 | 12/8/2021 17:15 | Pictures of work 7120 Whetstone | Closed | 12/8/2021 18:07 |
| 285406 | 12/8/2021 17:15 | Pictures of work 7120 Whetstone | Closed | 12/8/2021 18:04 |
| 668676 | 12/6/2021 16:45 | Pics for fence 7120 Whetstone | Closed | 12/7/2021 18:54 |
| 304698 | 12/7/2021 18:30 | Pictures of corrections for HOA violations 7120 Whetstone | Closed | 12/7/2021 18:54 |
| 709499 | 12/6/2021 7:45 | Here is the color | Closed | 12/6/2021 18:50 |
| 101097 | 12/2/2021 14:30 | Mr Kirby | Closed | 12/3/2021 7:46 |
| 567137 | 11/25/2021 11:30 | Re: Architectural Project Request [#290442] | Closed | 12/3/2021 7:43 |
| 144977 | 11/29/2021 10:46 | Sent response to president with a suggested time but have not heard bCk | Closed | 11/29/2021 18:35 |
| 348485 | 11/27/2021 10:00 | Oh I think I forgot to tell you | Closed | 11/27/2021 13:05 |
| 290442 | 11/5/2021 20:16 | Architectural Project Request | Approved | 11/24/2021 21:21 |
| 865656 | 11/20/2021 17:10 | Update on HOA docs for 7120 Whetstone | Closed | 11/24/2021 12:25 |
| 724925 | 10/28/2021 17:31 | Architectural Project Request | Approved | 11/17/2021 22:48 |
| 144976 | 10/1/2021 19:47 | Architectural Project Request | Approved | 11/11/2021 23:03 |
| 990850 | 11/11/2021 14:07 | Issue getting HOA packet | Resolved | 11/11/2021 22:59 |
| 466896 | 10/26/2021 13:40 | Architectural Project Request | Approved | 10/28/2021 15:53 |
| 651049 | 10/11/2021 6:40 | Architectural Project Request | Approved | 10/13/2021 13:49 |
| 739597 | 8/31/2021 20:26 | Architectural Project Request | Closed | 10/7/2021 20:05 |
| 375883 | 9/29/2021 15:49 | Architectural Project Request | Approved | 10/7/2021 20:02 |
| 276494 | 9/28/2021 19:36 | Disclosure packet | Closed | 9/28/2021 19:56 |
| 546401 | 9/9/2021 13:34 | disclosure packet | Closed | 9/28/2021 18:20 |
| 864888 | 9/16/2021 2:28 | How difficult is it to have AC approval? | Resolved | 9/20/2021 6:02 |